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A pre-spend chart string can be requested if the award from the sponsor is certain and there is a need to post appropriate expenses to the project. This will ensure compliance with the terms of the project and save time moving charges at a later date. Pre-spending on new center awards requires approval of the Office of URC Administration. Required information includes:

  • Justification that includes either an email from the sponsor and/or Notice of Award
  • The amount of the guarantee
  • The period during which the guarantee will be in effect (maximum 90 days)
  • The objects of expense to be opened
  • A non-sponsored chart string that will be used to guarantee expenditures should the award not materialize