A pre-spend chart string can be requested if the award from the sponsor is certain and there is a need to post appropriate expenses to the project. This will ensure compliance with the terms of the project and save time moving charges at a later date. Pre-spending on new center awards requires approval of the Office of URC Administration. Required information includes:
- Justification that includes either an email from the sponsor and/or Notice of Award
- The amount of the guarantee
- The period during which the guarantee will be in effect (maximum 90 days)
- The objects of expense to be opened
- A non-sponsored chart string that will be used to guarantee expenditures should the award not materialize